Planning Guide
What determines exhibition-booth cost?
A useful booth quotation starts with the dimensions, construction and finish, graphics, equipment, venue requirements and installation scope. Compare the same written brief rather than a square-metre price alone.
Define the booth and its purpose
Share the exhibition name, venue, event dates, footprint, open sides and permitted height. Describe the meeting area, product displays, storage, reception and visitor activities. Include brand files and reference images, and mark unknown details as undecided. A rendering communicates a design direction; it does not confirm a material specification or completed installation.
Compare the complete scope
Ask each proposal to identify design work, materials, finishes, printed graphics, lighting and supplied equipment. Check which delivery, assembly, dismantling, return transport and storage arrangements are included. State quantities and any intention to reuse elements. Compare inclusions, exclusions, drawing revisions, samples and approval responsibilities before comparing totals.
Add venue information and request a quotation
Supply the organiser manual, access schedule, delivery address and any restrictions on installation. HSE’s venue-planning guidance highlights the importance of understanding activities, access and site conditions; the relevant organiser and venue requirements still need to be confirmed for your project. Send the same brief to the team with your city and target date. Prices and schedules are agreed after the scope is reviewed.
Useful Questions
Can a photograph provide a reliable final price?
A photograph helps explain the style. Dimensions, materials, venue requirements and the deliverables still need to be defined before a project-specific quotation can be confirmed.
Is there a standard cost per square metre?
A floor-area figure does not describe the same design, construction and installation scope for every project. Compare written specifications and included services alongside the price.